Free private markets document template
Private Markets Operating Procedures Template
Create a private markets operating procedures manual covering sourcing, diligence, approvals, subscriptions, capital calls, valuations, monitoring, reporting and records.
01
Purpose & scope
This manual defines the operating procedures, control owners and records required for the private markets program.
02
Opportunity sourcing
Log opportunities, conflicts, initial screen and relationship source in the investment pipeline before diligence begins.
03
Due diligence
Use approved diligence checklist, references, legal review, risk assessment and investment-memo template.
04
Approvals
Document delegated authority, Investment Committee decision, conditions, dissent and final subscription authorization.
05
Subscriptions & closing
Maintain executed documents, side letters, tax forms, entity records and closing checklist in the secure data room.
06
Capital calls & distributions
Reconcile notices, validate payment instructions, approve cash movement and update commitment and cash-flow records.
07
Valuations
Review NAV and valuation reports quarterly, challenge exceptions and retain support for material adjustments.
08
Monitoring
Maintain quarterly manager review, covenant and key-person watchlist, performance dashboard and escalation log.
09
Reporting
Produce quarterly portfolio reporting, annual program report, compliance attestations and Committee materials.
10
Records management
Retain diligence records, approvals, legal documents, notices, valuations and correspondence under the records policy.
11
Exceptions & incidents
Escalate operational exceptions, payment anomalies, data issues and policy breaches to the COO and CIO promptly.